CHAPTER 6
CONTRACTS AND PURCHASING

ARTICLE 2
PURCHASE AUTHORIZATION

Section 6-2-1. Scope of Purchasing Authority.

(a)

The City Manager shall have the power and the duty to make budgeted purchases for all supplies and contractual services needed by the City of Northglenn, following the purchasing procedures as prescribed in this ordinance and rules adopted by the City Manager.

(b)

The term "contractual services" shall include short term leases.

(c)

The City Manager may appoint one or more purchasing agents and delegate to such purchasing agents any part or all of the duties and responsibilities provided by this chapter.

[Source: Ord. 824, 1986]

Section 6-2-2. Unauthorized Purchases. Except as otherwise provided by this ordinance, it shall be unlawful for any City officer or employee to order the purchase of any supplies within the purview of this ordinance other than through the City Manager or purchasing agent. Any purchase order or contract made contrary to this ordinance shall not be approved by the City officer or employee; and the City shall not be bound by any such unauthorized purchase.

[Source: Ord. 824, 1986]

Section 6-2-3. Cooperative Purchasing; Local Preference.

(a)

The City Manager shall have the authority to join with other governmental entities, including the State of Colorado, in cooperative purchasing in the best interests of the City, notwithstanding any provisions of this ordinance to the contrary.

(b)

The City Manager shall have the authority to solicit bids from vendors having a place of business in Northglenn to compare to those bids received as a result of a cooperative purchasing arrangement with other governmental entities, and the City Manager is authorized to award a contract to a Northglenn business that can provide an equal or better price on the same product or equipment than that received as a result of a cooperative purchasing arrangement.

[Source: Ord. 824, 1986; 1697, 2015]

Section 6-2-4. Purchasing--Limitations. All purchases including contracted personal services pursuant to this article shall be made only with approval of City Council if such purchase is in excess of fifty thousand dollars ($50,000.00), or is not included in the budget, or may obligate the City beyond the current fiscal year. Approval is not required for the following categories of expenditures:

(a)

Individual purchases of bulk items or operating supplies which are budgeted annually, provided funds are available, and for which a bid has been accepted by the City. Such bulk items and operating supplies shall include, but are not limited to, chemicals, paving materials, fertilizers, salt and sand.

(b)

Nor shall approval be required for major recurring budgeted expenditures such as gas, electric, water and sewer utility costs, gasoline, postage meter costs, legal fees, federal and state withholding taxes, credit union withholding, wage and salary related expenses, and insurance premiums, provided that budgeted funds are available for such payments.

(c)

Expenditures from the Police Forfeiture Trust Fund, up to five thousand dollars ($5,000.00) may be approved by the City Manager without City Council approval. City bidding requirements for such expenditures may be waived if time is of the essence or security could be compromised by the bidding procedures. The City Manager shall, on a confidential basis, no less than quarterly, report all expenditures from this Trust Fund to the City Council.

(d)

Expenditures from the Water Rights Fund for the purchase of water or water rights to be used in the City's municipal water system may be approved by the City Manager without City Council approval, provided, however, that no such water or water rights shall be purchased without the approval, which may be obtained by the City Manager telephonically or electronically, of not less than five members of the City Council, who shall be contacted by the City Manager in an order set by the City Council from time to time by resolution or motion. The City Manager shall report all expenditures from the Water Rights Fund to the full City Council at the next regular City Council meeting.

[Source: Ord. 1506, 2008; 1716, 2016]

Section 6-2-5. Contracts With Investment Advisors. Notwithstanding the purchase authorization provided to the City Manager in this Article 2 of Chapter 6, any contract entered into by the City for the purpose of obtaining investment advice or otherwise managing the funds of the City shall be approved by resolution of the City Council.

[Source: Ord. 1461, 2006]